About the Role:

The Accounts Payable Specialist is responsible for supporting invoice processing, vendor communication, and resolution of payment-related inquiries in a fast-paced, detail-driven environment. This role requires strong attention to detail, the ability to manage multiple tasks simultaneously, and consistent follow-through to ensure invoices are reviewed, processed, and paid accurately and on time.

This position will interact frequently with vendors via phone and online portals, as well as handle payment-related inquiries through email and case management systems. Success in this role depends on being self-sufficient, resourceful, and able to stay on task while managing a steady flow of requests and deadlines.

Key Responsibilities

• Review and process invoices for accuracy, ensuring proper handling of rush and priority payments
• Communicate with vendors via phone and online portals regarding invoice status and payment updates (50–75% of shift on the phone)
• Investigate and resolve payment-related inquiries through email and case management systems
• Ensure timely and accurate processing of invoices in accordance with internal policies and vendor agreements
• Track and follow up on outstanding invoices and discrepancies to resolution
• Maintain accurate records of communications and payment activity
• Collaborate with internal teams and vendors to resolve billing or payment issues efficiently
• Prioritize workload effectively to meet deadlines and maintain workflow consistency
• Stay organized and proactive in managing multiple tasks simultaneously

Qualifications & Skills
Important Skills:

• Strong attention to detail and accuracy in data and invoice review
• Excellent verbal and written communication skills for vendor interactions
• Ability to multitask and prioritize in a fast-paced environment
• Problem-solving skills for resolving payment discrepancies and inquiries
• Strong organizational skills and ability to manage high-volume workflows
• Customer service mindset when interacting with vendors and stakeholders
• Ability to work independently with minimal supervision

Ideal Personality & Mindset:

• Self-sufficient and resourceful in handling tasks and solving issues
• Proactive and takes ownership of assigned responsibilities
• Dependable and consistent in meeting deadlines and commitments
• Detail-oriented with a focus on accuracy and quality
• Calm and professional when handling high-volume or time-sensitive situations
• Comfortable working in a structured, process-driven environment

Tools & Technologies

• Vendor portals (specific systems not provided)
• Email and case management systems
• (Other tools not specified)

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday–Friday, 9:00 AM–5:30 PM CST

Compensation

• $5/hour
• All raises and bonuses are at the discretion of the client.