New York, NY- based company is currently in need of a remote Admin Assistant! The Admin will provide essential support to the Executive Operations team by managing communications, scheduling, and data entry tasks. This role ensures smooth day-to-day operations through organized handling of emails, meetings, and internal records. Attention to detail and proactive task management are key to success in this role.

Key Responsibilities

• Manage email inboxes and correspondence, ensuring timely responses and proper organization (25–50% of shift may involve phone communication).
• Schedule and coordinate meetings, appointments, and calendar events.
• Perform data entry and maintain accurate records in databases and spreadsheets.
• Track tasks and assignments using internal task management systems.
• Prepare documentation, reports, and internal communications as needed.
• Access, organize, and maintain files on platforms such as OneDrive or SharePoint.

Qualifications & Skills
Important Skills:

• Email and calendar management
• Data entry and database management
• Proficiency with Microsoft Outlook, Teams, Excel, Word
• File organization on OneDrive or SharePoint
• Task-tracking and assignment management
• Strong organization and time management

Ideal Personality & Mindset:

• Detail-oriented and dependable
• Clear and effective communicator
• Proactive and collaborative
• Service-minded and supportive of team operations

Tools & Technologies

• Microsoft Outlook
• Microsoft Teams
• Microsoft Excel
• Microsoft Word
• OneDrive / SharePoint
• Task-tracking systems

Skills requirements:

1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

9:00 AM to 5:00 PM Eastern Timezone

9:00 PM to 5:00 AM Manila