The Accounting Assistant will support full-cycle accounting operations for multiple client books, ensuring accurate and timely financial records within QuickBooks Online. This role plays a key part in maintaining clean, up-to-date accounting data by handling weekly banking and credit card updates and supporting monthly accounting close processes.

This position requires strong attention to detail, adaptability, and the ability to collaborate effectively with internal accounting team members and management in a fast-paced, tech-enabled environment.

Key Responsibilities

• Update banking, credit card, and other financial activity in QuickBooks Online on a weekly basis
• Perform full-cycle accounting for client books on a monthly basis, ensuring accuracy and completeness of financial records
• Support monthly accounting processes including reconciliations and reporting preparation
• Communicate effectively with internal accounting team members and management to resolve issues and ensure alignment
• Maintain organized and accurate financial documentation across client accounts
• Ensure consistency and compliance with internal accounting procedures and standards
• Utilize accounting systems and tools to streamline workflow and improve efficiency
• Expected phone interaction: 0–25% of shift for internal communication as needed

Qualifications & Skills
Important Skills:

• US accounting experience (required)
• Strong knowledge of QuickBooks Online (QBO)
• Experience with full-cycle accounting processes
• Proficiency in Microsoft Office (Word, Excel, etc.)
• Familiarity with Karbon or similar practice management software
• Strong attention to detail and accuracy in financial data entry
• Strong written and verbal communication skills
• Ability to manage multiple client accounts and deadlines
• Tech-savvy with comfort navigating multiple software platforms

Ideal Personality & Mindset:

• Adaptable and open to change in systems, processes, and tools
• Proactive and willing to take initiative in daily tasks
• Highly detail-oriented with a commitment to accuracy
• Collaborative and team-oriented
• Dependable and consistent in meeting deadlines
• Comfortable working in a fast-paced, technology-driven environment

Tools & Technologies

• QuickBooks Online (QBO)
• Karbon (Practice Management Software)
• Microsoft Word
• Microsoft Excel
• Microsoft Teams

Skills requirements:

1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

8:30 AM to 5:30 PM Eastern Timezone

8:30 PM to 5:30 AM Manila