About the Role:

The A/P Data Clerk supports accounts payable operations by accurately processing open and unassigned invoice batches in CINC Systems. This role focuses on reviewing invoices, entering required information, applying established processes, and ensuring invoice data is complete and accurate.

The ideal candidate has extreme attention to detail, strong data entry skills, and the ability to remain focused while performing repetitive work in a high-volume environment. Reliable connectivity, timely responsiveness, and consistent productivity are essential to success in this role.

Key Responsibilities

• Process open and unassigned invoice batches in CINC Systems, prioritizing the oldest available invoices first
• Review each invoice carefully and accurately enter all required information
• Enter community, vendor, invoice number, invoice date, due date, amount, and other applicable invoice details
• Use established recurring invoice templates when available
• Verify that recurring invoice templates accurately match the invoice being processed
• Identify discrepancies, missing information, or inconsistencies and take appropriate action
• Maintain a high level of accuracy while processing large volumes of invoices
• Follow established accounts payable procedures and data entry standards
• Maintain consistent productivity while completing repetitive invoice processing tasks
• Spend approximately 25–50% of each shift handling phone-based communication

Qualifications & Skills

Important Skills:

• Extreme attention to detail
• Exceptional accuracy
• Strong data entry skills
• Ability to process invoices efficiently and accurately
• Strong ability to remain focused during repetitive work
• Ability to maintain productivity in a high-volume environment
• Strong organizational and time management skills
• Ability to identify discrepancies and missing information
• Strong computer and technology skills
• Ability to learn new industry-specific software quickly
• Reliable internet connectivity and responsiveness
• Strong ability to follow established procedures

Ideal Personality & Mindset:

• Extremely detail-oriented and thorough
• Focused and consistent
• Dependable and responsive
• Patient with repetitive tasks
• Quality-conscious and accuracy-driven
• Organized and methodical
• Self-motivated and productive
• Accountable for completing assigned work
• Adaptable and willing to learn new systems
• Able to maintain concentration and performance under high workloads

Tools & Technologies

• CINC Systems
• Invoice processing and accounts payable systems
• Recurring invoice templates
• Email and communication platforms
• Ability to quickly learn new industry-specific software

Skills requirements:

• Excellent English verbal and written communication
• Strategic thinker
• Writing and documentation skills
• Must be able to prioritize work
• Courteous and friendly
• Organized and has great attention to detail and quality assurance
• Ability to build trust
• Ability to work independently and manage multiple priorities
• Phone communication skills
• Other skills as required

Software requirement:

• Licensed OS

Hardware requirements:

• 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
• Private and quiet dedicated home office area
• Modern computer and operating system
• Back-ups in case of power or Telco interruptions
• Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday through Friday
• 8:00 AM – 5:00 PM EST
• Remote work environment
• High-volume accounts payable and data entry role
• Reliable connectivity and timely response to communications are required

Compensation

• $5/hour.
• All raises and bonuses are at the discretion of the client.