About the Role:

The Executive Assistant will provide high-level administrative and operational support to the CEO within the Back Office team. This role plays a key part in ensuring the CEO’s day-to-day priorities are managed efficiently, including scheduling, reporting, client follow-ups, and handling time-sensitive requests.

This position requires strong organization, communication, and the ability to manage multiple priorities in a fast-paced remote environment while maintaining accuracy and professionalism. The ideal candidate is an organized self-starter with strong attention to detail. They should be responsive, efficient, and highly communicative, with the ability to solve problems and focus on meaningful, practical solutions in daily operations.

Key Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling meetings, prioritizing appointments, and handling changes or conflicts
• Complete assigned tasks and requests directly from the CEO in a timely and accurate manner
• Coordinate and schedule internal and external meetings with clients, partners, and team members
• Conduct client follow-ups via phone, email, or messaging (25–50% of shift expected on phone-based communication)
• Prepare, send, and track proposals and follow-up communications
• Maintain organized records, notes, and reporting updates for ongoing projects and tasks
• Support the CEO with administrative reporting and documentation needs
• Ensure deadlines and priorities are met through proactive task management and reminders
• Assist with general back-office coordination and operational support as needed

Qualifications & Skills

Important Skills:

• Strong proficiency in all Microsoft Office applications
• Strong calendar and time management abilities
• Excellent written and verbal communication skills
• Ability to handle phone-based client communication professionally
• High attention to detail and accuracy in documentation
• Strong organizational and multitasking capabilities
• Ability to manage shifting priorities in a fast-paced environment
• Strong problem-solving skills with a focus on practical, meaningful solutions
• Ability to follow instructions precisely and work independently

Ideal Personality & Mindset:

• Organized self-starter with strong initiative
• Highly responsive, efficient, and communicative
• Proactive and solution-oriented
• Highly dependable and consistent in execution
• Calm under pressure and adaptable to changing priorities
• Service-minded with a strong sense of responsibility
• Discreet and professional when handling sensitive information
• Collaborative while still able to work independently with minimal supervision

Tools & Technologies

• Microsoft Office
• Outlook Mail & Calendar
• Microsoft Excel and Word
• Google Drive
• Google Sheets
• DocuSign
• Salesforce

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday through Friday, 8:00 AM – 4:00 PM EST
• Fully remote position

Compensation

• $5/hour
• All raises and bonuses are at the discretion of the client.