Plano, TX- based company is currently in need of a remote Accounts Payable Specialist!

The Accounts Payable specialist will be responsible for supporting vendor management and invoice-related administrative processes in a remote environment. This role requires strong attention to detail, organization, and the ability to manage multiple priorities while maintaining accuracy in financial records.

This individual will work closely with vendors and internal stakeholders to ensure account information is up to date, issues are resolved promptly, and outstanding items are properly tracked and escalated when needed.

Key Responsibilities

• Review vendor account sheets and invoices to identify, validate, and compile a list of priority vendors requiring action
• Communicate with vendors via email, phone (25–50% of shift), and online portals to update mailing addresses and contact information
• Organize, track, and follow up on outstanding items according to escalation procedures to ensure timely resolution
• Maintain accurate records of vendor updates, communications, and invoice statuses within designated systems
• Coordinate with internal teams or manager to resolve discrepancies in vendor or invoice data
• Ensure all assigned tasks are completed in a timely, accurate, and organized manner
• Support ongoing improvements to vendor data accuracy and workflow efficiency

Qualifications & Skills

Important Skills:

• Strong attention to detail and accuracy in data entry and financial documentation
• Ability to multitask and prioritize competing deadlines effectively
• Clear written and verbal communication skills for vendor interaction
• Basic understanding of accounts payable or invoice processing workflows
• Proficiency in Excel for reporting and data tracking
• Ability to navigate and learn systems such as CiraNet and VPN environments

Ideal Personality & Mindset:

• Self-sufficient and resourceful in completing assigned tasks without constant supervision
• Proactive in identifying and escalating issues appropriately
• Organized and dependable in managing recurring workflows
• Detail-oriented with a strong commitment to accuracy
• Professional and courteous when communicating with vendors
• Comfortable working in a structured, process-driven environment

Tools & Technologies

• CiraNet software
• Microsoft Excel
• VPN-secured remote systems

Skills requirements:

1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

9:00 AM to 5:30 PM Central time zone

10:00 PM to 6:30 AM Manila