About the Role:

We are seeking a detail-oriented Administrative Assistant to support the Accounting team, specifically within Corporate Accounts Receivable operations. This role plays a key part in ensuring accurate financial data entry and contract processing within internal systems.

The Administrative Assistant will be primarily responsible for reviewing client contracts and inputting all required financial information into the Access database with a high level of accuracy. This position also includes general administrative support to help maintain smooth daily operations within the accounting function.

Success in this role requires strong attention to detail, the ability to interpret contract language, and solid technical proficiency. Clear communication skills are essential, as this role works closely with the Corporate Accounts Receivable Manager and other internal stakeholders.

Key Responsibilities

• Review client contracts and extract relevant financial data for system entry
• Input and maintain accurate financial records in the Access database
• Ensure data integrity by verifying information against contract documentation
• Perform general administrative support tasks for the Accounting team
• Assist with maintaining organized digital records and documentation
• Communicate with internal team members regarding contract or data clarifications
• Support Accounts Receivable processes as needed
• Spend approximately 50–75% of each shift on data entry and related administrative processing tasks

Qualifications & Skills

Important Skills:

• Strong ability to read and interpret contracts and financial documentation
• High attention to detail and accuracy in data entry
• Basic to strong technical proficiency with databases and administrative systems
• Strong written and verbal communication skills
• Organizational and time management skills
• Ability to work independently and follow structured processes
• Comfort working with financial or accounting-related data

Ideal Personality & Mindset:

• Detail-focused and highly organized
• Dependable and consistent in completing tasks accurately
• Proactive in identifying and resolving discrepancies
• Calm and methodical in handling repetitive data tasks
• Professional communicator and collaborative team member
• Quality-driven with a strong sense of responsibility

Tools & Technologies

• Microsoft Access database
• General accounting and administrative systems (as applicable)

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday through Friday
• 9:00 AM – 5:00 PM Eastern Time
• Remote work environment

Compensation

• $5/hour.
• All raises and bonuses are at the discretion of the client.