Jacksonville, FL- based company is currently in need of a remote Accounts Payable specialist!

The Accounts Payable Specialist plays a critical role in the Accounting team by ensuring vendor invoices are accurately processed and payments are scheduled efficiently. This position supports timely financial operations, optimizes cash flow, and helps the organization take advantage of early payment discounts. Attention to detail, reliability, and proactive communication are essential to success in this role.

Key Responsibilities

• Receive, digitize, and verify vendor invoices for accuracy
• Code invoices to the correct general ledger accounts
• Schedule payments to optimize cash flow and utilize early payment discounts
• Maintain accurate records of all invoice and payment activities
• Collaborate with vendors and internal teams to resolve discrepancies (0–25% of shift may involve phone calls)
• Ensure timely responsiveness and adherence to workflow procedures
• Monitor and report on accounts payable metrics as required
• Support month-end closing processes as needed

Qualifications & Skills
Important Skills:

• Strong attention to detail and accuracy
• Proficiency with accounting and payment systems (VMS, Paycom, Strong Room)
• Solid organizational and record-keeping abilities
• Effective written and verbal communication
• Basic proficiency in Microsoft Outlook and 3CX

Ideal Personality & Mindset:

• Dependable and punctual, with strong attendance
• Proactive and service-minded
• Collaborative and able to coordinate effectively with team members and vendors
• Detail-oriented, focused on minimizing errors
• Able to follow structured workflows and maintain consistency

Tools & Technologies

• Outlook
• VMS
• Paycom
• Strong Room
• 3CX

Skills requirements:

1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

8:30 AM to 5:00 PM Eastern Timezone

8:30 PM to 5:00 AM Manila