The Maintenance Administrator supports the Maintenance Department by overseeing Accounts Payable and Accounts Receivable functions, ensuring accurate financial processing and timely follow-through. This role plays a critical part in maintaining organized financial records, supporting vendor relationships, and ensuring association accounts remain up to date.

Reporting to the Director of Maintenance, this position requires a detail-oriented and responsive professional who can manage financial workflows independently while maintaining strong communication with internal teams and corporate partners.

Responsibilities will include, but are not limited to:

• Monitor and manage the AP inbox daily
• Process and code invoices accurately and efficiently
• Track payments sent to corporate and ensure proper documentation
• Post invoices to association accounts
• Monitor payment status and follow up on outstanding balances
• Conduct collection reviews for past-due accounts
• Maintain accurate and organized financial records
• Ensure timely completion of all AP/AR tasks
• Communicate proactively regarding discrepancies or payment issues
• Other tasks as required

The phone time for this role is 25- 50%.

Skills requirements:

1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

8:30 AM to 5:00 PM Eastern Timezone

9:30 PM to 6:00 AM Manila