About the Role:

We are seeking a highly organized and detail-oriented Executive Admin to provide administrative support with a strong focus on executive calendar management, email coordination, and meeting preparation. This role plays a key part in ensuring executive operations run smoothly by managing scheduling demands, prioritizing communications, and supporting day-to-day administrative needs.

The ideal candidate is proactive, dependable, and confident in managing competing priorities. This position requires someone who is comfortable setting boundaries when needed, maintaining structure in a fast-paced environment, and ensuring executives are well-prepared and supported for all meetings and commitments.

Key Responsibilities

• Manage executive email inbox, including prioritization, drafting responses, and flagging urgent matters
• Coordinate and maintain executive calendars, including scheduling meetings, resolving conflicts, and managing changes
• Prepare meeting materials, agendas, and documentation as needed
• Provide administrative support for daily executive operations and special projects
• Communicate with internal and external stakeholders to coordinate scheduling and requests
• Maintain organization of files, documents, and communication records
• Support additional administrative tasks as assigned
• Exercise sound judgment when managing priorities and communicating availability or constraints
• Spend approximately 0–25% of each shift handling phone-based communication

Qualifications & Skills

Important Skills:

• Strong executive administrative and calendar management skills
• Excellent written and verbal communication abilities
• High attention to detail and organizational skills
• Ability to manage competing priorities and deadlines
• Strong email management and professional communication skills
• Proficiency with standard office tools and scheduling systems
• Problem-solving and decision-making skills in fast-paced environments
• Ability to maintain confidentiality and handle sensitive information

Ideal Personality & Mindset:

• Highly detail-oriented and organized
• Confident in setting boundaries and communicating “no” when appropriate
• Strong team player with a collaborative mindset
• Proactive and self-directed
• Calm and composed under pressure
• Reliable and consistent in follow-through
• Professional and respectful in all interactions

Skills requirements:

• Excellent English verbal and written communication
• Strategic thinker
• Writing and documentation skills
• Must be able to prioritize work
• Courteous and friendly
• Organized and has great attention to detail and quality assurance
• Ability to build trust
• Ability to work independently and manage multiple priorities
• Phone communication skills
• Other skills as required

Software requirement:

• Licensed OS

Hardware requirements:

• 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
• Private and quiet dedicated home office area
• Modern computer and operating system
• Back-ups in case of power or Telco interruptions
• Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday through Friday
• 8:30 AM – 5:00 PM EST
• Remote work environment

Compensation

• $5/hour.
• All raises and bonuses are at the discretion of the client.