About the Role:

The Accounting Admin Assistant supports the Accounting team by performing a variety of administrative and accounting-related functions that contribute to accurate financial records and efficient property accounting operations. This role is responsible for managing banking documentation, supporting billing processes, assisting with property transitions, and providing administrative support to Property Managers.

Success in this role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple deadlines in a fast-paced environment. The ideal candidate has experience with accounts receivable and account adjustments, communicates effectively with internal teams, and is committed to maintaining accuracy in all financial and administrative tasks.

Key Responsibilities

• Process and maintain banking documentation, including bank statements, CD statements, and loan statements
• Support monthly and annual billing processes to ensure timely and accurate invoicing
• Assist with property transition activities by preparing and organizing required accounting documentation
• Perform accounts receivable functions and process account adjustments as needed
• Maintain accurate financial records and supporting documentation
• Assist Property Managers with accounting-related questions and administrative requests
• Review financial information for accuracy and resolve discrepancies when appropriate
• Organize electronic files and accounting records in accordance with company procedures
• Collaborate with internal departments to support daily accounting operations
• Spend approximately 25–50% of each shift handling phone-based communication

Qualifications & Skills

Important Skills:

• Experience with accounts receivable processes
• Experience processing account adjustments
• Strong understanding of administrative accounting procedures
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Excel, Word, and Outlook
• Strong written and verbal communication skills
• Ability to assist internal stakeholders professionally and efficiently
• Ability to maintain confidentiality while handling financial information

Ideal Personality & Mindset:

• Highly organized and dependable
• Detail-oriented with a commitment to accuracy
• Proactive and self-motivated
• Collaborative and supportive team player
• Analytical and solution-focused
• Professional communicator
• Adaptable and eager to learn
• Committed to providing excellent internal customer service

Tools & Technologies

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• C3
• Strongroom
• Workpoints Plus

Skills requirements:

• Excellent English verbal and written communication
• Strategic thinker
• Writing and documentation skills
• Must be able to prioritize work
• Courteous and friendly
• Organized and has great attention to detail and quality assurance
• Ability to build trust
• Ability to work independently and manage multiple priorities
• Phone communication skills
• Other skills as required

Software requirement:

• Licensed OS

Hardware requirements:

• 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
• Private and quiet dedicated home office area
• Modern computer and operating system
• Back-ups in case of power or Telco interruptions
• Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday through Friday
• 8:30 AM – 5:00 PM Central Standard Time (CST)
• Remote work environment

Compensation

• Starting at $5/hour depending on experience.
• All raises and bonuses are at the discretion of the client.