Orlando, FL- based company is currently in need of a remote Date Entry Clerk!

About the Role:

The Data Entry Clerk supports the Accounting team by processing invoice-related documentation, maintaining accurate records, and assisting with vendor research. This role is responsible for ensuring invoices are properly routed, entered into accounting systems, and organized according to company procedures.

Reporting to the Sr. Accounting Specialist, this position requires exceptional attention to detail, strong organizational skills, and the ability to manage a high volume of data entry with accuracy. The ideal candidate is dependable, process-oriented, and comfortable working independently while collaborating effectively with team members when needed.

Key Responsibilities

• Sort, review, and forward emailed invoices to the designated third-party payment processor
• Enter invoice data accurately into Caliber and related systems
• Research and resolve vendor discrepancies by reviewing documentation and records
• Maintain organized electronic records and supporting documentation
• Verify invoice information for completeness and accuracy before processing
• Utilize various third-party websites to obtain, review, and validate information as needed
• Assist with document management, file organization, and record retention activities
• Communicate professionally with vendors and internal stakeholders regarding documentation needs
• Maintain productivity standards while ensuring a high level of data entry accuracy
• Spend approximately 0–25% of the shift handling phone communication

Qualifications & Skills

Important Skills:

• High attention to detail and commitment to accuracy
• Strong data entry skills with a minimum typing speed of 40–50 WPM
• Ability to maintain high volume and accuracy standards simultaneously
• Strong organizational and time management skills
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, Teams, SharePoint, and OneNote
• Ability to learn and navigate accounting systems and third-party platforms
• Strong written and verbal communication skills
• Ability to work independently and collaboratively within a team environment
• Strong note-taking and information retention skills
• Ability to identify and differentiate between invoices, statements, purchase orders, and proposals
• Basic knowledge of accounts payable processes preferred

Ideal Personality & Mindset:

• Detail-oriented and accuracy-driven
• Organized and methodical in completing tasks
• Dependable and accountable
• Self-motivated with the ability to work independently
• Curious and willing to ask questions when clarification is needed
• Process-focused and consistent
• Team-oriented and collaborative
• Committed to maintaining quality and productivity standards

Tools & Technologies

• Microsoft Outlook
• Microsoft Teams
• Microsoft SharePoint
• Microsoft Excel
• Microsoft OneNote
• Microsoft Word
• Caliber
• Various third-party websites
• PDF editing software

Skills requirements:

1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

8:00 AM to 5:00 PM Eastern Timezone

8:00 PM to 5:00 AM Manila