Plano, TX- based company is currently in need of an Admin Virtual Assistant!

The Admin provides essential administrative and document management support to ensure efficient business operations. This role is responsible for handling data entry, document review and organization, report preparation, and administrative support tasks that enable consultants and internal teams to operate effectively.

This position requires strong attention to detail, excellent organizational skills, and the ability to manage a high volume of documentation while maintaining accuracy. The ideal candidate is dependable, proactive, and comfortable working independently in a structured environment with minimal phone responsibilities.

Key Responsibilities

• Perform accurate data entry and document uploads into company systems
• Review documents for completeness, accuracy, and proper formatting
• Prepare work materials for consultants, including email drafts and report generation
• Run and distribute reports as requested by internal stakeholders
• Rename, organize, and maintain electronic files according to established standards
• Export verbiage and documentation for use in reports, forms, and client deliverables
• Complete and maintain online forms and supporting documentation
• Ensure documents are properly stored and easily accessible within company systems
• Support administrative projects and operational initiatives as assigned
• Spend approximately 0–25% of the shift handling phone communication

Qualifications & Skills

Important Skills:

• Strong data entry accuracy and attention to detail
• Excellent organizational and document management skills
• Ability to manage large volumes of information and documentation
• Strong written communication skills
• Experience preparing reports and administrative materials
• Ability to follow processes and maintain consistency
• Time management and prioritization skills
• Proficiency with common business software and web-based platforms
• Ability to work independently and meet deadlines
• Strong problem-solving and critical-thinking abilities

Ideal Personality & Mindset:

• Detail-oriented and accuracy-driven
• Organized and methodical
• Dependable and accountable
• Proactive and self-motivated
• Adaptable and willing to learn new processes
• Professional communicator
• Efficient and deadline-focused
• Team-oriented with a service-minded approach

Tools & Technologies

• Document management systems
• Online forms and web-based platforms
• Reporting tools and databases
• Standard business software applications

Skills requirements:

1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

8:30 AM to 5:30 PM Central Timezone

9:30 PM to 6:30 AM Manila