About the Role:

The Accounts Payable Specialist is responsible for reviewing and approving utility invoices within the company’s payment platform while ensuring accuracy, compliance, and timely processing. This role supports the Accounts Payable team by maintaining financial accuracy, identifying discrepancies, and ensuring invoices are processed according to company procedures.

Reporting to the AP Manager, this position requires strong financial literacy, mathematical aptitude, and exceptional attention to detail. The ideal candidate is organized, analytical, and capable of working independently while also collaborating effectively with team members in a deadline-driven environment.

Key Responsibilities

• Review and approve utility invoices within the designated payment platform
• Verify invoice accuracy and ensure proper coding and documentation
• Identify and resolve invoice discrepancies and payment issues
• Maintain accurate financial records and supporting documentation
• Ensure invoices are processed in accordance with company policies and deadlines
• Communicate with vendors and internal departments regarding invoice inquiries
• Monitor invoice queues and prioritize processing to meet payment schedules
• Support accounts payable reporting and recordkeeping activities
• Assist with audits and financial documentation requests as needed
• Spend approximately 25–50% of the shift handling phone communication

Qualifications & Skills

Important Skills:

• Strong financial literacy and understanding of accounts payable processes
• Excellent attention to detail and accuracy
• Strong mathematical and analytical skills
• Ability to review and process high volumes of invoices efficiently
• Strong organizational and time management skills
• Ability to identify discrepancies and troubleshoot issues
• Proficiency in navigating digital payment platforms and financial systems
• Strong written and verbal communication skills
• Ability to work independently and within a team environment
• Comfortable working with multiple screens and systems simultaneously

Ideal Personality & Mindset:

• Detail-oriented and accuracy-driven
• Dependable and accountable
• Self-motivated and able to work independently
• Collaborative and team-oriented
• Organized and process-focused
• Adaptable to changing priorities and workloads
• Proactive in identifying and resolving issues
• Committed to maintaining high-quality work standards

Tools & Technologies

• Utility payment platform
• Dual-screen workstation setup
• Accounting and financial systems as required
• Email and communication platforms

Work Schedule & Environment

• Monday through Friday
• 8:00 AM – 4:30 PM MST
• Fast-paced accounts payable environment with a focus on accuracy, compliance, and timely invoice processing

Compensation

• $5/hour.
• All raises and bonuses are at the discretion of the client.