Deerfield, Illinois-  based company is currently in need of an Admin  Virtual Assistant- The Admin Assistant plays a critical role in keeping our operations and content workflows organized, professional, and efficient. This role supports both the Operations Director and Owner by managing key systems, maintaining a high standard of quality, and ensuring materials are prepared and formatted for internal use and public-facing channels. Over time, this person is expected to grow into a proactive contributor who anticipates needs, suggests improvements, and actively supports the team’s goals.

This position requires strong business acumen, attention to detail, and the ability to work independently while maintaining professionalism in all communications and deliverables. The role also supports content production workflows, including YouTube scripting and publishing readiness.

Key Responsibilities

• Establish and maintain a “source-of-truth” system for all post ideas, drafts, and schedules, ensuring the latest version is easily accessible.
• Format content cleanly for publishing, including line breaks, headings, bullets, and light calls-to-action.
• Manage the YouTube production workflow from transcript to camera-ready script and publishable video package.
• Convert transcripts into polished scripts with engaging hooks, smooth pacing, clear transitions, and strong lesson flow.
• Create YouTube packaging assets including titles (multiple options), descriptions, chapters/timestamps, keywords/tags, and thumbnail briefing notes for designers.
• Maintain and update a YouTube pipeline tracker covering all stages from idea → outline → script → record → edit → upload → publish.
• Communicate effectively and professionally with internal team members and external collaborators.
• Spend approximately 0-25% of their shift on phone communication as needed for coordination and clarification.

Qualifications & Skills
Important Skills:

• Strong organizational skills and ability to maintain structured systems.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to producing quality work.
• Ability to work independently and follow complex workflows.
• Comfortable managing multiple projects simultaneously and meeting deadlines.
• Proactive mindset with willingness to learn and anticipate team needs.

Ideal Personality & Mindset:

• Professional and polished in all interactions, both internal and external.
• Dependable, detail-oriented, and thorough in executing tasks.
• Service-minded and collaborative, supporting team goals.
• Receptive to coaching and actively seeking opportunities to improve.
• Self-starter who takes initiative rather than waiting for direction.

Tools & Technologies

• Not specified, but experience with content organization platforms (e.g., Google Workspace, Dropbox) and basic publishing tools is beneficial.

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
   2. Private and quiet dedicated home office area
   3. Modern computer and operating system
   4. Back-ups in case of power or Telco interruptions
   5. Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday through Friday, 8:30am – 5:00pm CST or 9:00am – 5:30pm CST.
• Remote role with a focus on independent work and professional communication.

Compensation

• $5/hour.
• All raises and bonuses are at the discretion of the client.