About the Role:

The Admin Assistant supports the General and Administration team by providing dependable day-to-day administrative support, including scheduling, research, coordination, reporting, and documentation management. Reporting to the Executive Assistant to the CEO, this role handles sensitive information and requires a high degree of accuracy, confidentiality, organization, and professionalism. The ideal candidate can work independently with appropriate oversight while collaborating effectively with the broader team.

Key Responsibilities

• Provide administrative support including scheduling, research, coordination, and other day-to-day administrative needs.
• Prepare and maintain daily and recurring reports, including fleet activity, fuel spending, and vehicle tracking.
• Submit, code, and maintain documentation for company credit card expenses, including travel and administrative purchases.
• Maintain organized and accurate administrative records and documentation.
• Coordinate information and follow-ups across internal teams as needed.
• Manage multiple administrative priorities while meeting deadlines and maintaining high-quality work.
• Communicate professionally through phone, email, meetings, and other business channels.
• Handle confidential company information with discretion and sound judgment.
• Review reports, expense documentation, and other administrative work for accuracy and completeness.
• Spend approximately 25–50% of the shift on the phone, as required by the role.

Qualifications & Skills
Important Skills:

• Proficiency with Microsoft Office and Outlook
• Strong Excel and reporting skills
• Experience with Smartsheet or similar workflow-management platforms
• Strong administrative and organizational abilities
• High attention to detail and accuracy
• Strong written business communication
• Professional verbal communication
• Ability to manage confidential information appropriately
• Strong coordination and follow-through skills
• Ability to work independently with some oversight
• Ability to collaborate effectively as part of a team
• Strong time management and prioritization skills

Ideal Personality & Mindset:

• Highly detail-oriented and accurate
• Dependable and organized
• Discreet and trustworthy
• Professional and service-minded
• Proactive and resourceful
• Able to work independently and take ownership of assigned tasks
• Collaborative and team-oriented
• Adaptable and comfortable managing changing priorities
• Quality-focused and committed to completing work correctly
• Clear, polished, and professional in communication

Tools & Technologies

• Microsoft Office
• Outlook
• Smartsheet
• Excel
• Zoom
• Microsoft Teams
• General office equipment

Skills requirements:

• Excellent English verbal and written communication
• Strategic thinker
• Writing and documentation skills
• Must be able to prioritize work
• Courteous and friendly
• Organized and has great attention to detail and quality assurance
• Ability to build trust
• Ability to work independently and manage multiple priorities
• Phone communication skills
• Other skills as required

Software requirement:

• Licensed OS

Hardware requirements:

• 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
• Private and quiet dedicated home office area
• Modern computer and operating system
• Back-ups in case of power or Telco interruptions
• Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday–Friday
• 8:30 AM–5:00 PM CST
• Remote, professional administrative environment with regular collaboration across teams

Compensation

• $5/hour.
• All raises and bonuses are at the discretion of the client.