About the Role:

The Accounts Payables Specialist supports financial operations by accurately processing invoices, entering financial data, processing payments, managing vendor information, and assisting with reconciliations and reporting. This role helps ensure vendor accounts and financial records are maintained accurately and payments are processed efficiently and on time.

Success in this role requires exceptional attention to detail, strong organizational skills, and a commitment to providing great customer service. The ideal candidate is dependable, accurate, and able to manage financial information while communicating professionally with vendors and internal team members.

Key Responsibilities

• Process invoices accurately and efficiently, including reviewing and entering invoice data
• Perform accurate financial data entry and maintain organized accounts payable records
• Process vendor payments according to established procedures and deadlines
• Maintain accurate vendor information and assist with vendor management activities
• Respond to vendor and internal inquiries regarding invoices, payments, and account information
• Research and resolve invoice and payment discrepancies
• Assist with account reconciliations and identify inconsistencies requiring follow-up
• Support financial reporting by gathering and maintaining accurate accounts payable information
• Maintain documentation and records related to invoices, payments, and vendor accounts
• Spend approximately 0–25% of each shift handling phone-based communication

Qualifications & Skills

Important Skills:

• Accounts payable or accounting experience preferred
• Strong attention to detail and accuracy
• Excellent data entry and recordkeeping skills
• Strong organizational and time management abilities
• Ability to review financial information and identify discrepancies
• Basic understanding of accounting and reconciliation processes
• Strong written and verbal communication skills
• Excellent customer service skills
• Ability to manage multiple invoices, vendors, and deadlines
• Proficiency with Microsoft Office applications, particularly Excel, preferred

Ideal Personality & Mindset:

• Highly detail-oriented and thorough
• Accurate and dependable
• Organized and deadline-conscious
• Service-minded and professional
• Proactive with strong follow-through
• Analytical and solutions-oriented
• Patient and responsive when assisting vendors and colleagues
• Comfortable handling confidential financial information
• Collaborative and accountable

Tools & Technologies

• Not specified

Skills requirements:

• Excellent English verbal and written communication
• Strategic thinker
• Writing and documentation skills
• Must be able to prioritize work
• Courteous and friendly
• Organized and has great attention to detail and quality assurance
• Ability to build trust
• Ability to work independently and manage multiple priorities
• Phone communication skills
• Other skills as required

Software requirement:

• Licensed OS

Hardware requirements:

• 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
• Private and quiet dedicated home office area
• Modern computer and operating system
• Back-ups in case of power or Telco interruptions
• Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday through Friday
• 8:30 AM – 5:00 PM EST
• Remote work environment

Compensation

• Starting at $5/hour depending on experience.
• All raises and bonuses are at the discretion of the client.