About the Role:

The Senior Accounting & Finance Specialist is responsible for managing day-to-day accounting operations, maintaining accurate financial records, and overseeing the company’s recurring accounting and financial processes. Reporting directly to the CEO, this role serves as the internal owner of accounting accuracy, financial controls, and follow-through, ensuring that financial information is reliable, deadlines are met, and issues are resolved appropriately.

This position requires a highly organized, self-sufficient, and systems-oriented professional who can manage multiple accounting priorities while maintaining a high standard of accuracy. The ideal candidate takes ownership of financial responsibilities from start to finish, investigates discrepancies, coordinates with external providers, and proactively maintains the processes and reporting needed to support the company’s financial health.

Key Responsibilities

• Manage day-to-day accounting operations and maintain accurate, complete, and up-to-date financial records and books.
• Oversee accounts payable (AP), accounts receivable (AR), and recurring financial processes to ensure timely, accurate processing and follow-through.
• Monitor AR performance, track outstanding balances, and coordinate appropriate follow-up to support timely collections.
• Support payroll operations by ensuring payroll-related information is accurate, deadlines are met, and discrepancies are addressed promptly.
• Maintain and strengthen accounting controls, processes, calendars, and reporting systems to ensure recurring responsibilities are completed consistently.
• Investigate unusual transactions, account discrepancies, and financial irregularities, determining appropriate next steps and escalating issues when necessary.
• Coordinate with external accounting, payroll, banking, and other service providers to resolve questions, obtain information, and complete financial processes.
• Manage and support month-end close activities, recurring reconciliations, and quarterly or annual accounting requirements.
• Research accounting and financial issues independently, prioritize competing deadlines, and take ownership of each matter through resolution.
• Expect to spend approximately 0–25% of the shift on the phone, communicating with external providers and relevant stakeholders as needed.

Qualifications & Skills

Important Skills:

• Strong accounting knowledge and practical experience managing day-to-day accounting operations.
• Proficiency in accounts payable, accounts receivable, financial recordkeeping, and general ledger maintenance.
• Understanding of payroll processes, bank reconciliations, month-end close, and recurring financial reporting.
• High level of numerical accuracy and attention to detail when handling financial transactions and records.
• Strong analytical and problem-solving skills, including the ability to investigate discrepancies and identify potential issues.
• Excellent organizational skills and the ability to manage recurring responsibilities, reporting requirements, and time-sensitive deadlines.
• Ability to work independently, research unfamiliar issues, and determine appropriate next steps.
• Strong process management and internal control awareness, with a focus on consistency, accountability, and reliable follow-through.
• Comfort learning and navigating accounting, payroll, banking, and operational software systems.
• Clear professional communication skills for coordinating with the CEO, internal stakeholders, and external service providers.

Ideal Personality & Mindset:

• Highly accurate and detail-oriented: Understands that small accounting errors can have significant downstream consequences and consistently prioritizes accuracy.
• Self-sufficient and efficient: Researches issues, pulls reports, coordinates with providers, and determines next steps without requiring constant direction.
• Proactive and deadline-driven: Anticipates recurring requirements, maintains calendars and systems, and ensures important tasks are completed on time.
• Systems-oriented: Understands how information flows between accounting, payroll, banking, and operational systems and looks for ways to improve processes.
• Accountable and dependable: Takes ownership of financial matters through resolution, even when administrative execution involves other team members.
• Curious and appropriately skeptical: Investigates unusual activity and validates information rather than assuming that system records are always correct.
• Organized and adaptable: Balances daily accounting tasks, AR performance, payroll cycles, month-end close, and less-frequent quarterly or annual requirements.
• Professional and service-oriented: Communicates respectfully, collaborates effectively, and provides reliable support to leadership and external partners.
• Discreet and trustworthy: Handles sensitive financial and payroll information with confidentiality and sound judgment.
• Collaborative and solutions-focused: Works constructively with others to resolve issues, improve workflows, and maintain dependable financial operations.

Tools & Technologies

• Accounting and bookkeeping software
• Spreadsheet and financial reporting tools
• Accounts payable and accounts receivable systems
• Payroll platforms
• Online banking and financial management systems
• Business and operational software used to support accounting workflows

Skills requirements:

• Excellent English verbal and written communication
• Strategic thinker
• Writing and documentation skills
• Must be able to prioritize work
• Courteous and friendly
• Organized and has great attention to detail and quality assurance
• Ability to build trust
• Ability to work independently and manage multiple priorities
• Phone communication skills
• Other skills as required

Software requirement:

• Licensed OS

Hardware requirements:

• 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
• Private and quiet dedicated home office area
• Modern computer and operating system
• Back-ups in case of power or Telco interruptions
• Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Working hours: 6:00 AM–2:00 PM PST
• Work arrangement: Remote
• Reporting to: CEO
• The role requires independent work, consistent communication, careful handling of confidential financial information, and coordination with internal stakeholders and external service providers.
• The schedule may involve balancing recurring daily tasks with payroll cycles, month-end close, and quarterly or annual deadlines.

Compensation

• Starting at $5/hour depending on experience.
• All raises and bonuses are at the discretion of the client.