About the Role:

The Executive Assistant provides high-level administrative support to the Owner by managing schedules, organizing communications, tracking priorities, and ensuring critical tasks remain on schedule. This role is responsible for coordinating information, maintaining organized systems, and serving as a trusted partner in managing daily business operations.

Success in this role requires exceptional organizational skills, strong attention to detail, and the ability to proactively manage multiple priorities. The ideal candidate is highly dependable, exercises discretion when handling confidential information, and excels at keeping projects and action items moving forward in a fast-paced environment.

Key Responsibilities

• Manage and maintain the Owner’s calendar, scheduling meetings and appointments efficiently
• Organize, prioritize, filter, and respond to emails on behalf of the Owner as appropriate
• Maintain and actively manage the Owner’s open-item list, tracking outstanding tasks and ensuring timely follow-up
• Proactively remind the Owner of pending priorities and escalate overdue items when necessary
• Collect, organize, categorize, upload, and maintain business information across company systems
• Research and gather data to support decision-making and ongoing projects
• Maintain accurate records and documentation for easy retrieval
• Coordinate follow-up with internal and external contacts to ensure timely completion of action items
• Support process improvements through effective organization and the use of technology, including AI tools where applicable
• Spend approximately 25–50% of each shift handling phone-based communication

Qualifications & Skills

Important Skills:

• Executive or administrative assistant experience
• Outstanding organizational and time management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities independently
• Strong follow-up and task-tracking abilities
• Excellent memory and ability to manage complex workflows
• Experience with calendar and email management
• Proficiency with Microsoft Outlook and Microsoft Office applications
• Ability to learn and utilize AI tools and business software
• High level of discretion and ability to maintain confidentiality
• Strong research, data management, and information organization skills

Ideal Personality & Mindset:

• Highly organized and proactive
• Dependable and accountable
• Professional and discreet
• Detail-oriented with exceptional follow-through
• Resourceful and solution-focused
• Self-motivated with excellent prioritization skills
• Adaptable to changing priorities
• Committed to helping leadership stay organized and productive

Tools & Technologies

• Microsoft Outlook
• RMI Equipment Rental
• AI tools (as adopted by the organization)
• Microsoft Office Suite

Skills requirements:

• Excellent English verbal and written communication
• Strategic thinker
• Writing and documentation skills
• Must be able to prioritize work
• Courteous and friendly
• Organized and has great attention to detail and quality assurance
• Ability to build trust
• Ability to work independently and manage multiple priorities
• Phone communication skills
• Other skills as required

Software requirement:

• Licensed OS

Hardware requirements:

• 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
• Private and quiet dedicated home office area
• Modern computer and operating system
• Back-ups in case of power or Telco interruptions
• Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday through Friday
• 8:00 AM – 5:00 PM EST
• Remote work environment

Compensation

• $5/hour.
• All raises and bonuses are at the discretion of the client.