The Tax Admin supports the Association Compliance team by coordinating tax-related administrative processes, maintaining organized records, and ensuring timely handling of documentation and reporting. This role is responsible for supporting the flow of tax return information and helping maintain accuracy and compliance across operational processes.

Reporting to the VP of Association Compliance, this position requires strong organization, attention to detail, and the ability to manage multiple priorities while maintaining efficiency and accuracy in a structured environment.

Key Responsibilities

• Utilize tax tracking systems to submit, receive, and forward tax returns accurately and on schedule
• Upload and maintain tax-related documents and records within designated systems
• Generate reports from internal systems and prepare information for review and distribution
• Monitor documentation workflows and ensure timely processing of materials
• Maintain organized digital records and filing practices
• Coordinate with internal stakeholders to support compliance-related processes
• Review information for completeness and follow up as needed
• Manage multiple deadlines while maintaining accuracy and efficiency
• Support administrative tasks related to tax and compliance operations
• Spend approximately 0–25% of the shift handling phone communication

Qualifications & Skills

Important Skills:

• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to manage recurring processes and deadlines
• Strong written and verbal communication skills
• Ability to work independently while maintaining accountability
• Experience handling documents and maintaining accurate records
• Data entry and reporting proficiency
• Ability to prioritize tasks and manage workflow effectively
• Comfort working across multiple systems and platforms

Ideal Personality & Mindset:

• Highly organized and dependable
• Process-oriented with strong follow-through
• Detail-focused and quality-driven
• Proactive and responsive
• Collaborative and supportive of team goals
• Professional and discreet when handling sensitive information
• Adaptable and capable of managing changing priorities
• Committed to maintaining accuracy and efficiency

Tools & Technologies

• Tax tracking systems
• Document management systems
• Reporting and internal operational systems

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• 8:30 AM – 5:30 PM CST
• Remote work environment requiring strong organization, consistent communication, and reliable time management

Compensation

• $5/hour.
• All raises and bonuses are at the discretion of the client.