The Admin & Marketing Specialist is a client-facing role responsible for supporting administrative operations while also contributing to marketing, social media, and content development efforts. This position requires strong communication skills, creativity, and the ability to engage professionally with clients while supporting sales and business development activities.

This role is best suited for someone who is confident in client interactions, understands U.S. business culture, and can present themselves professionally in both written and verbal communication. The ideal candidate is proactive, task- and goal-oriented, and capable of balancing marketing execution with administrative and client-facing responsibilities.

Key Responsibilities

• Develop and manage social media and marketing content across platforms
• Create and support graphic design and marketing materials as needed
• Engage in client-facing communication with professionalism and clarity
• Support sales and business development (BDM) activities, including outreach and follow-ups
• Handle administrative tasks to support daily operations and marketing initiatives
• Maintain organized records of marketing activities, leads, and client interactions
• Collaborate with internal teams to execute marketing and sales strategies
• Ensure consistent brand messaging across communications and content
• Manage tasks and deadlines in alignment with business goals
• Spend approximately 50–75% of the shift handling phone and client communication

Qualifications & Skills

Important Skills:

• Experience in sales, business development, or client-facing roles
• Strong marketing and social media content creation skills
• Graphic design experience (basic to intermediate)
• Proficiency in Microsoft Office programs
• Excellent verbal and written communication skills
• Strong understanding of U.S. business culture and client expectations
• Ability to manage multiple tasks and meet deadlines
• Strong organizational and goal-oriented mindset
• Confident and professional client communication skills

Ideal Personality & Mindset:

• Highly professional and well-presented communicator
• Confident and persuasive in client interactions
• Task-driven and goal-oriented
• Creative and proactive in marketing execution
• Adaptable and comfortable in a fast-paced environment
• Strong interpersonal and relationship-building skills
• Detail-oriented and organized
• Motivated by performance and results

Tools & Technologies

• Microsoft Office Suite
• Marketing and social media platforms (unspecified)

Work Schedule & Environment

• Monday through Friday
• 11:30 AM – 8:00 PM PST
• Remote or hybrid client-facing environment with frequent communication and marketing responsibilities

Compensation

• $5/hour.
• All raises and bonuses are at the discretion of the client.

• Respond to prospect inquiries
• Schedule showings
• Marketing/Advertising
• Other tasks as required

The phone time for this role is 50- 75%

Skills requirements:

1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

8:00 AM to 5:00 PM Pacific time zone (Monday to Thursday)

11:00 PM to 8:00 AM Manila

8:00 AM to 4:00 PM Pacific time zone (Friday)

11:00 PM to 7:00 AM Manila