The Accounts Payable Specialist is responsible for supporting invoice processing, vendor communication, and resolution of payment-related inquiries in a fast-paced, detail-driven environment. This role requires strong attention to detail, the ability to manage multiple tasks simultaneously, and consistent follow-through to ensure invoices are reviewed, processed, and paid accurately and on time.

This position will interact frequently with vendors via phone and online portals, as well as handle payment-related inquiries through email and case management systems. Success in this role depends on being self-sufficient, resourceful, and able to stay on task while managing a steady flow of requests and deadlines.

Key Responsibilities

• Review and process invoices for accuracy, ensuring proper handling of rush and priority payments
• Communicate with vendors via phone and online portals regarding invoice status and payment updates (50–75% of shift on the phone)
• Investigate and resolve payment-related inquiries through email and case management systems
• Ensure timely and accurate processing of invoices in accordance with internal policies and vendor agreements
• Track and follow up on outstanding invoices and discrepancies to resolution
• Maintain accurate records of communications and payment activity
• Collaborate with internal teams and vendors to resolve billing or payment issues efficiently
• Prioritize workload effectively to meet deadlines and maintain workflow consistency
• Stay organized and proactive in managing multiple tasks simultaneously

Qualifications & Skills
Important Skills:

• Strong attention to detail and accuracy in data and invoice review
• Excellent verbal and written communication skills for vendor interactions
• Ability to multitask and prioritize in a fast-paced environment
• Problem-solving skills for resolving payment discrepancies and inquiries
• Strong organizational skills and ability to manage high-volume workflows
• Customer service mindset when interacting with vendors and stakeholders
• Ability to work independently with minimal supervision

Ideal Personality & Mindset:

• Self-sufficient and resourceful in handling tasks and solving issues
• Proactive and takes ownership of assigned responsibilities
• Dependable and consistent in meeting deadlines and commitments
• Detail-oriented with a focus on accuracy and quality
• Calm and professional when handling high-volume or time-sensitive situations
• Comfortable working in a structured, process-driven environment

Tools & Technologies

• Vendor portals (specific systems not provided)
• Email and case management systems
• (Other tools not specified)

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday–Friday, 9:00 AM–5:30 PM CST

Compensation

• $5/hour
• All raises and bonuses are at the discretion of the client.

The Accounts Payable Specialist plays a key role in managing the financial operations of the Accounts Payable department. This role ensures timely and accurate processing of invoices, vendor payments, and account reconciliations while maintaining strong financial controls. This position requires direct accounting experience to effectively manage financial transactions and support the Accounts Payable Manager.

Key Responsibilities

• Process invoices and ensure accurate, timely payments to vendors
• Reconcile vendor accounts and resolve discrepancies
• Maintain organized and accurate financial records
• Communicate with vendors and internal teams regarding payment inquiries, spending 50–75% of the shift on the phone
• Support the Accounts Payable Manager in month-end closing and reporting
• Ensure compliance with company financial policies and procedures
• Apply strong attention to detail and financial literacy in all tasks

Qualifications & Skills
Important Skills:

• Accounts Payable processing and reconciliation
• Strong financial literacy
• High attention to detail and accuracy
• Effective communication skills for phone and email interactions
• Ability to manage multiple tasks and deadlines

Ideal Personality & Mindset:

• Service-minded and proactive in resolving issues
• Collaborative and dependable team player
• Detail-oriented with a strong sense of accountability
• Professional and courteous when communicating with vendors and colleagues

Skills requirements:

1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

8:00 AM to 4:30 PM Mountain Timezone

10:00 PM to 6:30 AM Manila