The Bookkeeper supports the Accounting team by managing day-to-day bookkeeping functions, including accurate invoice coding and maintaining financial records across operational systems. This role plays an important part in ensuring financial data integrity, supporting reporting accuracy, and helping maintain organized and up-to-date accounting workflows.

Reporting to the Assistant Controller/Sr. Bookkeeper, this position requires strong attention to detail, consistency in processing financial transactions, and the ability to work efficiently within structured accounting systems. The ideal candidate is dependable, organized, and comfortable working in a fast-paced, detail-driven environment.

Key Responsibilities

• Perform day-to-day bookkeeping tasks to ensure accurate financial records
• Code invoices accurately and in accordance with internal accounting guidelines
• Enter, review, and maintain financial data within accounting systems
• Support accounts payable and general ledger maintenance processes
• Reconcile records and assist in identifying and resolving discrepancies
• Maintain organized documentation for all financial transactions
• Work within integrated accounting platforms to ensure data accuracy and consistency
• Communicate with internal stakeholders regarding invoice and coding questions
• Support month-end and routine accounting processes as needed
• Spend approximately 25–50% of the shift handling phone communication

Qualifications & Skills

Important Skills:

• Strong bookkeeping and invoice coding experience
• Understanding of basic accounting principles and financial recordkeeping
• High attention to detail and accuracy in data entry
• Ability to manage repetitive processes with consistency and reliability
• Strong organizational and time management skills
• Proficiency working with accounting and property management systems
• Ability to reconcile data and identify discrepancies
• Strong written and verbal communication skills
• Ability to multitask in a structured, deadline-driven environment

Ideal Personality & Mindset:

• Detail-oriented and process-driven
• Dependable and consistent in work quality
• Comfortable working in a fast-paced operational environment
• Strong sense of accountability and follow-through
• Team-oriented and responsive to feedback
• Calm and focused when handling repetitive or high-volume tasks
• Proactive in identifying and correcting errors
• Professional in communication with internal stakeholders

Tools & Technologies

• Integrated Business Systems (IBS)
• Vantaca

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work Schedule & Environment

• Monday through Friday
• 9:00 AM – 5:00 PM EST
• Remote work environment requiring strong organization, accuracy, and consistent communication

Compensation

• Starting at $5/hour depending on experience.
• All raises and bonuses are at the discretion of the client.

The Accounts Payable Specialist plays a critical role in the Accounting team by ensuring vendor invoices are accurately processed and payments are scheduled efficiently. This position supports timely financial operations, optimizes cash flow, and helps the organization take advantage of early payment discounts. Attention to detail, reliability, and proactive communication are essential to success in this role.

Key Responsibilities

• Receive, digitize, and verify vendor invoices for accuracy
• Code invoices to the correct general ledger accounts
• Schedule payments to optimize cash flow and utilize early payment discounts
• Maintain accurate records of all invoice and payment activities
• Collaborate with vendors and internal teams to resolve discrepancies (0–25% of shift may involve phone calls)
• Ensure timely responsiveness and adherence to workflow procedures
• Monitor and report on accounts payable metrics as required
• Support month-end closing processes as needed

Qualifications & Skills
Important Skills:

• Strong attention to detail and accuracy
• Proficiency with accounting and payment systems (VMS, Paycom, Strong Room)
• Solid organizational and record-keeping abilities
• Effective written and verbal communication
• Basic proficiency in Microsoft Outlook and 3CX

Ideal Personality & Mindset:

• Dependable and punctual, with strong attendance
• Proactive and service-minded
• Collaborative and able to coordinate effectively with team members and vendors
• Detail-oriented, focused on minimizing errors
• Able to follow structured workflows and maintain consistency

Tools & Technologies

• Outlook
• VMS
• Paycom
• Strong Room
• 3CX

Skills requirements:

1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

8:30 AM to 5:00 PM Eastern Timezone

8:30 PM to 5:00 AM Manila

• Compiling Balance Sheets and Income Statements
• Posting accurate GL entries
• Bank Reconciliations
• Other tasks as required

The phone time for this role is 0- 25%

Skills requirements:

1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

8:30 AM to 5:00 PM Pacific Timezone

12:30 AM to 9:00 AM Manila