The Accounts Payable Specialist is responsible for reviewing and approving utility invoices within the company’s payment platform while ensuring accuracy, compliance, and timely processing. This role supports the Accounts Payable team by maintaining financial accuracy, identifying discrepancies, and ensuring invoices are processed according to company procedures.

Reporting to the AP Manager, this position requires strong financial literacy, mathematical aptitude, and exceptional attention to detail. The ideal candidate is organized, analytical, and capable of working independently while also collaborating effectively with team members in a deadline-driven environment.

Key Responsibilities

• Review and approve utility invoices within the designated payment platform
• Verify invoice accuracy and ensure proper coding and documentation
• Identify and resolve invoice discrepancies and payment issues
• Maintain accurate financial records and supporting documentation
• Ensure invoices are processed in accordance with company policies and deadlines
• Communicate with vendors and internal departments regarding invoice inquiries
• Monitor invoice queues and prioritize processing to meet payment schedules
• Support accounts payable reporting and recordkeeping activities
• Assist with audits and financial documentation requests as needed
• Spend approximately 25–50% of the shift handling phone communication

Qualifications & Skills

Important Skills:

• Strong financial literacy and understanding of accounts payable processes
• Excellent attention to detail and accuracy
• Strong mathematical and analytical skills
• Ability to review and process high volumes of invoices efficiently
• Strong organizational and time management skills
• Ability to identify discrepancies and troubleshoot issues
• Proficiency in navigating digital payment platforms and financial systems
• Strong written and verbal communication skills
• Ability to work independently and within a team environment
• Comfortable working with multiple screens and systems simultaneously

Ideal Personality & Mindset:

• Detail-oriented and accuracy-driven
• Dependable and accountable
• Self-motivated and able to work independently
• Collaborative and team-oriented
• Organized and process-focused
• Adaptable to changing priorities and workloads
• Proactive in identifying and resolving issues
• Committed to maintaining high-quality work standards

Tools & Technologies

• Utility payment platform
• Dual-screen workstation setup
• Accounting and financial systems as required
• Email and communication platforms

Work Schedule & Environment

• Monday through Friday
• 8:00 AM – 4:30 PM MST
• Fast-paced accounts payable environment with a focus on accuracy, compliance, and timely invoice processing

Compensation

• $5/hour.
• All raises and bonuses are at the discretion of the client.

The Staff Accountant will be responsible for supporting core accounting functions with a focus on maintaining accurate financial records and ensuring timely reporting. This role plays an important part in the financial operations of the organization by preparing journal entries, reconciling accounts, and assisting with property financial reporting.

The ideal candidate is detail-oriented, highly organized, and confident in accounting principles. They should be able to communicate clearly in English, collaborate effectively with internal and external stakeholders, and manage both recurring and ad hoc accounting tasks with accuracy and professionalism.

Key Responsibilities

• Prepare and post journal entries in accordance with accounting standards
• Reconcile accounts receivable and accounts payable on a regular basis
• Assist in the preparation and drafting of property financial statements and reports
• Maintain accurate financial records within accounting and property management systems
• Communicate with internal teams and external contacts regarding financial discrepancies and clarifications
• Support month-end and ongoing accounting processes to ensure timely reporting
• Participate in phone-based communication as needed (25–50% of shift may involve phone interactions)
• Ensure data accuracy across accounting platforms and Microsoft Excel files
• Assist with general accounting tasks and reporting requests as assigned

Qualifications & Skills

Important Skills:

• Strong knowledge of accounting principles and journal entry processes
• Experience with reconciliations (AR/AP)
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Familiarity with property accounting or financial reporting
• Experience using Vantaca and AppFolio
• Strong attention to detail and accuracy
• Ability to manage deadlines and prioritize workload effectively

Ideal Personality & Mindset:

• Strong communicator with excellent spoken and written English
• Detail-oriented and highly organized
• Reliable and consistent in producing accurate work
• Proactive problem-solver who takes initiative
• Comfortable working with financial data and sensitive information
• Professional and confident when communicating with others

Skills requirements:

1. Excellent English verbal and written communication
   2. Strategic thinker
   3. Writing and documentation skills
   4. Must be able to prioritize work
   5. Courteous and friendly
   6. Organized and has great attention to detail and quality assurance
   7. Ability to build trust
   8. Ability to work independently and manage multiple priorities
   9. Phone communication skills
   10. Other skills as required

Software requirement:

– Licensed OS

Hardware requirements:

1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
   2. Private and quiet dedicated home office area
   3. Modern computer and operating system
   4. Back-ups in case of power or Telco interruptions
   5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:

Monday to Friday

Work hours:

8:30 AM to 4:30 PM Eastern Standard Time

8:30 PM to 4:30 AM Manila Time

Compensation

• $5/hour
• All raises and bonuses are at the discretion of the client.

• Written (email) and verbal communication with homeowners and colleagues to collaborate and resolve escalated matters and inquiries from homeowners, colleagues and clients. Supervisory and escalation experience required.
• Review and comprehension of account ledgers (strong math skills) with experience troubleshooting complicated matters that may involve coordination with multiple departments.
• Train and mentor staff to ensure a high level of expertise and customer service is given. Foster a positive and collaborative team environment.
• Other tasks as required

The phone time for this role is 0- 25%

Skills requirements:
1. Excellent English verbal and written communication
2. Strategic thinker
3. Writing and documentation skills
4. Must be able to prioritize work
5. Courteous and friendly
6. Organized and has great attention to detail and quality assurance
7. Ability to build trust
8. Ability to work independently and manage multiple priorities
9. Phone communication skills
10. Other skills as required

Software requirement:
– Licensed OS

Hardware requirements:
1. 5 MBPS or higher Internet (hardwired / not WIFI). If you don’t have 5 MBPS then you must agree to if selected.
2. Private and quiet dedicated home office area
3. Modern computer and operating system
4. Back-ups in case of power or Telco interruptions
5. Good headset and webcam (Preferably noise-canceling headset)

Work schedule:
Monday to Friday

Work hours:
8:00 AM to 4:30 PM Pacific Timezone
12:00 AM to 8:30 AM Manila